The Office of the Secretary of State is the only office in New Mexico authorized to issue a certification, or apostille, for a notarized document going to a foreign country. This office also issues certifications and apostilles for other public documents issued by government agencies, including those issued by County Clerks and the New Mexico State Registrar of Vital Records. Apostilles are accepted by those countries that are members of the Hague Conference of October 1961 on Private International Law (Convention #12). A listing of the member countries of the Hague Conference (Convention #12) is available at the Hague Conference's website or by contacting our office.
An apostille is attached to a notarized original document or a certified recorded instrument. For documents that are notarized, the apostille verifies that the person who notarized the document was appointed to a notary public commission in New Mexico at the time of the notarization. For certified recorded instruments issued by government agencies, the apostille verifies that the person who certified the document was an appointed or elected official in New Mexico at the time of the certification. Examples of public documents include birth certificates, death certificates, marriage licenses, divorce decrees, and school transcripts. If you should need a certified copy of your divorce decree, contact your District Court Clerk at www.nmcourts.com in the district where your divorce was filed. For a certified copy of your marriage license, contact the County Clerk listed at the County Clerks page where you applied for your marriage license.
Notarized documents going to foreign countries that are not party to the Hague Convention receive a certificate of appointment. A certificate of appointment also certifies that the individual who performed the notarization was appointed to a notary public commission at the time of the notarization.
The statutory fee for a certificate of appointment or an apostille is $3.00 per document. Checks and money orders should be made payable to: “Secretary of State.” You may request an apostille or certificate in person or by mail. Requests are processed daily. Our office is located at the New Mexico State Capitol North, 325 Don Gaspar, Suite 300, Santa Fe, New Mexico 87501 (driving directions). Our hours are 8:00 AM-5:00 PM MST, Monday-Friday. Please mail the original document(s) and request letter.
Please call the Office of the Secretary of State, 1-800-477-3632, if you have further questions regarding authentications.
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